C1: Benefits of Scanning at POC
This guide outlines the benefits of using the UDI as the “single source of truth” across relevant healthcare information technology systems (clinical documentation, supply chain, inventory management, ERP, EHR/PHR, coding & billing, and enterprise data warehouse repository).
Benefit
Scanning the UDI barcode at the point of care (point of use) ensures that medical device usage is documented accurately in the patient record which in turn provides significant benefits for multiple parties including:
Gaining Support:
For some organizations discussing the above outlined benefits is sufficient to gain support and funding for implementation of barcode scanning at the point of care. Other organizations may choose to conduct a pilot program to quantify the benefits and understand staff concerns and pain points before scaling the program. The key to a successful pilot program is establishing a clear baseline. It may not be feasible to capture a baseline for all metrics (e.g., number of expired products used) but the more thorough the baseline the more compelling the results.
Suggested metrics to consider:
- Time required to manually document the UDI information for implanted medical devices.
- Identify a random sample of patient records and compare the UDI-DI information to that in the GUDID to determine the documentation error rate. Review records to quantify the number of instances when UDI-PI information is incomplete or missing.
- Quantify the time required to manually review charts to identify a patient who received a recalled implantable device.
- Survey clinical staff regarding their satisfaction with the manual documentation process and its impact on their ability to provide direct patient care.
These metrics would then be compared to those experienced when barcode scanning at the point of care is used for documentation to quantify the benefits. The benefits would then be compared to the cost that was incurred to implement the pilot.
Examples
Click here to listen to X, Y and Z share the benefits they have received from scanning at the point of care.
RESOURCES
A playbook for Health System Unique Device Identifier Implementation at the Point of Care.https://nestcc.org/nestcc-udi-playbook/.
Measuring the rate of manual transcription errors in outpatient testinghttps://academic.oup.com/jamia/article/26/3/269/5287977?login=false#google_vignette
Tackling the documentation burden among perioperative nurses
https://www.aorn.org/syntegrity/resources/blogs/tackling-documentation-burden
Nurses’ Perceptions of Implant Barcode Scanning in Surgical Services.
https://nursing.ceconnection.com/ovidfiles/00024665-202003000-00004.pdf
GS1
GS1 US Implementation Guidance: Point-of-Care Scanning
GS1 US Implementation Guide: Point-of-Care Scanning for Surgical Implants
GS1 Standards in Action for Healthcare
HIBCC
ICCBBA